About FieldScribe
Built because the paperwork problem is genuinely broken.
UK commercial contractors lose thousands of pounds every week chasing technicians for job notes. FieldScribe exists to end that.
The field-to-office gap kills cash flow.
Your HVAC engineers, electricians, and plumbers are exceptional at their craft. But when a job finishes, the paperwork begins — and that's where growth-stage contractors haemorrhage time and money.
Back-office staff spend hours chasing technicians for job details. Invoices go out days late. Billable parts get missed. And every new contract you win means hiring another admin to keep up — rather than scaling profitably.
We've seen contracting businesses with £3M+ turnover still running their admin on spreadsheets and WhatsApp text threads. It's not a laziness problem. It's a systems problem.
The weekly cost of manual admin
6–10 hours of admin time
Chasing notes, re-typing job data, creating invoices manually
£400–£900 in delayed invoicing
Cash sitting uncollected for 3–7 extra days per job cycle
Missed billable parts every week
Parts used on site that never make it to the invoice
The solution is simpler than you think.
Technicians already use WhatsApp. They already leave voice notes. We simply turn those voice notes into structured data — and push it straight into your CRM.
Zero change for your team
Technicians send a voice note on WhatsApp — the same way they already text their mates. No app download. No login. No training.
30-second processing
OpenAI Whisper transcribes. GPT-4o structures the data. Make.com pushes it to your CRM. The whole chain completes in under 30 seconds.
GDPR-compliant by design
Voice notes are processed and deleted immediately. All data stored on UK/EU infrastructure. Data Processing Agreements provided on request.
What we believe about contractor software.
Software should adapt to tradespeople — not the other way round.
Most field service software is designed for the office manager, not the engineer on-site. We designed FieldScribe so the technician doesn't need to touch it at all.
Back-office overhead is a growth ceiling, not a cost of doing business.
Hiring another admin assistant every time you win a contract is a broken model. Automation should scale with you — so your margin improves as you grow, not shrinks.
Pricing should be a no-brainer, not a negotiation.
£1,500 per month to eliminate one admin hire and speed up your invoicing cycle. The ROI should be obvious before you've finished the demo call.
UK contractors deserve tools built for them.
Most field automation products are designed around US systems and workflows. We're built for UK commercial contractors — simPRO, ServiceTitan, British accents, VAT-aware invoicing.
Built for three trades.
FieldScribe is purpose-built for commercial specialty contractors across electrical, HVAC, and plumbing.
Electrical
Commercial electricians completing installation, maintenance, and fault-finding jobs across multiple sites — with complex part counts and compliance requirements.
HVAC
Commercial HVAC engineers servicing, repairing, and replacing systems across commercial properties — tracking refrigerant usage, parts, and follow-up estimates.
Plumbing
Commercial plumbing contractors managing reactive maintenance and planned works — capturing job outcomes, materials used, and reactive follow-on quotes.
Ready to cut the admin overhead?
Book a 20-minute demo call. We'll show you exactly how it works with your CRM.